Data Protection, data retention and privacy notice

Clapham Writers commits that when we collect, store and use data, we will meet data protection standards and comply with the General Data Protection Regulations (GDPR).
Overview
In order to operate, Clapham Writers needs to gather, store and use certain forms of information about individuals. These can include Directors (Trustees), employees, sponsors, volunteers, audiences and potential audiences, business contacts and other people we have a relationship with or regularly need to contact.
Our data policies are in place to protect the rights of our sponsors, volunteers and supporters, and comply with data protections law and follow good practice. They apply to all those handling data on behalf of Clapham Writers including the trustees, employees and volunteers and contractors/third party suppliers.
The Chair of Trustees is the Data Controller for Clapham Writers and will determine what data is collected and how it is used; she also acts as Administrator. She, together with the other Trustees, is responsible for the secure, fair and transparent collection and use of data by Clapham Writers. Any questions relating to the collection of use of data should be directed in the first instance to the Chair of Trustees (E claphambookfestival@gmail.com).
Everyone who has access to data as part of Clapham Writers has a responsibility to ensure that they adhere to our Data policies. Clapham Writers uses third party data processors (Mail Chimp and any box office provider) to process data on its behalf, we will ensure they are compliant with GDPR.
Our Privacy Policy, including Data Protection, Retention and Audit can be found Here.
The Trustees will keep these policies under periodic review. Staff and volunteers are encouraged to comment and suggest ways they might be improved. Any comments or queries should be directed to the Chair of Trustees in the first instance. Any failure to comply with our Data policies will be taken seriously.
Julie Anderson, Chair of Trustees – Clapham Writers, May 2018